Uploading all QSOs Not Previously Uploaded to LoTW

A variant of this procedure is available if your PC does not have access to the internet.

Each QSO uploaded to LotW must include a Callsign, Band, Mode, and Begin date and time. Satellite QSOs must also specify the Propagation mode as SAT, and specify a Satellite Name and Satellite Mode.

To upload QSOs to LotW,

1. open the Main window's Log QSOs tab

   1. In the Filter panel, click the X button so that all QSOs in your log are visible in the Log Page Display

2. open the Main window's QSL tab

   1. set the QSL via panel to LotW -- if LotW is disabled (greyed-out), the QSL Queue already contains QSOs and must be cleared before you can proceed (either by completing the operation that populated the QSL Queue, or by clicking the Clear button)

   2. click the Add Requested button -- this will populate the QSL Queue with all QSOs never uploaded to LotW

   3. if you have defined more than one Station Location, check the Station Location and Station Callsign shown immediately below the Upload to LotW button to be sure they are correct for the QSOs you're about to upload; if not, select the correct Station Location

   4. click the Upload to LotW button -- this will automatically

      1. create a temporary ADIF file containing information from all QSOs in the QSL Queue

      2. invoke the TQSL application to create a temporary file containing an encrypted version of the information contained in the ADIF file

      3. upload the encrypted file to LotW

      4. if the upload succeeds, set the LOTW QSL SENT item of each uploaded QSO to U (for uploaded)

      5. empty the QSL Queue

   5. after a few minutes (or longer on contest weekends), click the Sync LotW QSOs button -- this will

      1. direct LotW to send DXKeeper a list of all uploaded QSOs that have been accepted by LotW since you last clicked the Sync LotW QSOs button

      2. set the LOTW QSL SENT item of each accepted QSO to Y

   6. on the Main window, select the Log QSOs tab and click the LotW button in the Filter panel at the bottom of the tab; this will filter the Log Page Display to show only QSOs whose LOTW QSL SENT item remains U; such QSOs either

      1. have not yet been processed by the LotW server, perhaps because its busy or down for maintenance; wait a couple of hours, and click the Sync LotW QSOs button again

      2. have been rejected by LotW because information is missing or inconsistent (for example, a QSO containing a mode not accepted by LotW will be rejected); to ascertain the status of your uploaded QSOs, see below.

   7. if clicking the LotW button in the Filter panel shows no QSOs in the Log Page Display, then all uploaded QSOs have been accepted by LotW, and you should proceed to synchronize QSLs.

If step 2.d displays a window contains the message Certificate qso date out of range on line 5 followed by the details of a QSO, then either the Callsign Certificate associated with the Station Location shown immediately below the Upload to LotW button has expired, or the Callsign Certificate's date range does not encompass the QSO. To determine if your Callsign Certificate has expired and renew it if necessary, see these instructions.

When executing step 2.e above, the title bar of DXKeeper's Main window may display the words "Not Responding". This is "Windows speak" for "waiting for input or output", and should be ignored.

If one or more uploaded QSOs are not accepted by LotW within a reasonable interval, determine why and take corrective action.

Other Topics

• Uploading QSOs to LotW

• Uploading to LotW from a PC not connected to the internet

• Errors while uploading or synchronizing

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